Not sure what to you need to look for in a meeting space? You might be looking to get your staff back together, say hello to new clients, or want to run a training session, so what do you need to know about before booking a meeting space? Here are our top tips to help you find the right space for your needs.
Is the space big enough for you to fit everyone in comfortably? Are there enough chairs or desks if need be? If you’re unsure exactly how much space you’ll need, always go for something bigger rather than somewhere that’ll be cramped and uncomfortable for everyone.
These are both vital to keep people warm or cool enough during your meeting. Too hot and people will be distracted, and you’ll struggle to hear yourself over the chattering of teeth if it’s freezing in the room. If there are windows, check if you can open them or if you know how to operate any blinds they might have.
A big screen always comes in handy for a PowerPoint presentation or two. And don’t forget phone conferencing equipment, flip charts, and anything else you and the others in the room might need. A good tip is also to make sure you know where the plug sockets are in the meeting room too, as you might need to plug your laptop and possibly a projector in.
It’s always a good idea to give everything a quick try before you use it for real on the day. Check you understand how to use any equipment in the room, that you can connect to the wi-fi okay, and that you’ve got everything you need with you.
If your meeting is more than an hour or so, you’ll all need to take a break. Having somewhere separate to grab a coffee and/or a bite to eat is a must to keep people focused and hanging on your every word.
Where you hold your meeting is important too. Make sure it’s somewhere with good parking and transport links that’s easy to find. Ideally, your meeting space should be no more than 15 minutes walking distance from the nearest station, and not too far from a bus stop if possible.
It goes without saying that finding a meeting space that’s good value for money is vital. Look at what you get for your money and what’s included in your price. Ask for a tour beforehand too, so you can see exactly what you like – and don’t like – about individual venues.
How secure is your venue? Will strangers be able to wander in unannounced? Choose a meeting space with security features like keypad or card access to stop unexpected visitors barging in. Some meeting spaces have staffed reception areas too, which can make things more secure.
St James Business Centre is an 80,000 sq. ft. building offering serviced, conventional, and virtual office space to rent in Warrington town centre, close to train stations and with extensive on-site parking. We also offer co-working space for anyone needing flexible working without the demands of permanent office space.
It’s a brilliant location with plentiful parking, easy to reach by road or public transport.
The range of small, medium and large office suites has provided us with the flexibility to tailor the space and cost to meet our requirements without moving away from the building.
As a small business, the convenience of helpful support staff to greet visitors and send a receive mail and parcels is a real bonus, as is the availability of dedicated meeting rooms and available at short notice for customer meetings and product presentations.
Tenant at St James Business Centre since 2013
Since moving into St James Business Centre, we have found the team to be extremely friendly, helpful and accommodating. They have supported us on our journey from our start-up phase where we initially needed a small serviced office space through to us moving into our new larger offices. As the business continues to grow, it’s reassuring to know we will be able to remain at the business centre for the long term as Langtree gives us the flexibility to move into larger office space and when we need it.