Effective team meetings and meetings with clients are really important as this is your time to solidify your position in your business and show your team and its clients exactly why your business is the best place to be but where do you start? How can you run an effective and successful meeting?
In this blog we will discuss why meetings are so important and how you can run yours most effectively.
Meetings are crucial for communication across various organisational segments. Teams, despite diverse viewpoints, collaborate towards shared goals. Regular meetings foster communication, idea exchange, and collaboration, key elements for success regardless of team roles
Why are you meeting? What is the purpose? Are you meeting for a general catch-up with your team to see if they need any support or are you checking in on the progress your team is making towards completing its goals?
Where are you meeting? How long for?
The environment that you and your participants are in can directly affect your performance and the tone of your meeting.
Running an in-person meeting with your clients or your team in a bright and modern space will enhance the natural performance of your team and in turn breed more creative ideas.
For quick team meetings try using co-working space, an open and relaxed environment made for collaboration.
For more private and professional meetings opt for a meeting room or a boardroom. These are completely private and professional spaces built to impress your clients.
Lucky for you we have the perfect spaces available to hire, you can hire one of our professional meeting rooms here.
Have an agenda. A meeting agenda readies participants by outlining the purpose and discussion points, aiding goal achievement through defined objectives and time frames.
Engage with your participants through regular intervals, ask questions to keep people engaged with what is going on.
What are your thoughts? Does anyone have anything to add?
Not questions to intentionally catch your team out but questions to make people feel like you want them to be involved and are interested in listening to their opinion.
Sometimes people can feel a little overwhelmed and actively engaging with the introverts of the session can ensure that they are part of the team instead of feeling like a spare part.
Don’t forget to follow-up with your team after the meeting itself. After you’ve run your meeting, you might want to deliver a follow-up email if what has been discussed and what those discussion points will affect.
We hope we have helped you with some tips on how to run effective meetings.
Team meetings are an important and crucial part of building your team and achieving your business objectives.
When done well, meetings can help improve overall performance of the team and the productivity of individual team members.
St James Business Centre is an 80,000 sq. ft. building offering serviced offices, conventional offices, and virtual office space to rent in Warrington town centre, we are close to train stations and offer extensive on-site parking. We also offer co-working space for anyone needing flexible working without the demands of permanent office space.
Our meeting and conferencing facilities, on-site café and spacious internal courtyards means your business has access to everything it needs under one roof.
It’s a brilliant location with plentiful parking, easy to reach by road or public transport.
The range of small, medium and large office suites has provided us with the flexibility to tailor the space and cost to meet our requirements without moving away from the building.
As a small business, the convenience of helpful support staff to greet visitors and send a receive mail and parcels is a real bonus, as is the availability of dedicated meeting rooms and available at short notice for customer meetings and product presentations.
Tenant at St James Business Centre since 2013
Since moving into St James Business Centre, we have found the team to be extremely friendly, helpful and accommodating. They have supported us on our journey from our start-up phase where we initially needed a small serviced office space through to us moving into our new larger offices. As the business continues to grow, it’s reassuring to know we will be able to remain at the business centre for the long term as Langtree gives us the flexibility to move into larger office space and when we need it.